This article contains key terms used in Totara and will help you and people in your organization better understand the features available.
- Goals - Provide a way for an organization to define the key areas required for learners to consider during their performance appraisal. Goals have been divided into two types “Company Goals” and “Personal Goals”.
- Competency - The Competency hierarchy allows you to set up one or multiple Competency structures. The Competency structure defines the skills, knowledge and behavior used to assess staff performance.
- Outcomes - Outcomes are specific descriptions of what a student has demonstrated and understood at the completion of an activity or course. Other terms for outcomes are Competencies and Goals.
- Learning Plan - Learning plans allow your staff quick and targeted access to relevant learning; including face-to-face events and e-learning. The learning plan enables staff to see at a glance their progress against specific learning events and the whole plan.
- Program - Program Management allows you to create learning paths for learners where you can define dependencies and control the order and flow of the competencies and courses your learners complete. A program includes completion dates and time limits for your learners to complete each stage of the program. There is also the ability to set up customized messages and reminders that are sent to learners and managers as part of the program.
- Course - Courses are the spaces on Totara where teachers add learning materials, activities, exams, and assignments for their learners. Courses are created by admins, course creators or managers. Teachers can then add the content and re-organize them according to their own needs and assess and facilitate learning.
- Appraisals - TotaraLMS provides an appraisal form builder to allow an administrator to create custom appraisal forms and assign the forms to groups of people within their organization. Typically the appraisal process takes place over a specific time-frame, so Totara allows the administrator to define specific “Stages” during which certain actions must be completed. It also provides a system for notifying the participants that actions are required or are overdue.
- Badges -There are two categories of badges: Site badges - available to users site-wide and related to the site wide activities, like finishing a set of courses. Course badges - available to users enrolled in the course and related to the activities that happen inside of this course.
- Hierarchies/Organizations- The organization hierarchy allows you to set up one or multiple organizational structures. The organization structure defines the regions, departments, groups, areas or teams that make up your organization
- Positions - The Position hierarchy allows you to set up one or multiple Position structures. The Position structure defines the job roles that make up your organization for example "Office Administrator", "Bank Manager", or "Safety Officer".
- Scale - Priority Scales - Priority Scales enable you to define the urgency of learning plan items. Priority scales can be used for courses, competencies and objectives in learning plans. You are able to set up multiple priority scales and select any scale for each component. Objective scales - Objective scales enable you to measure a learners progress towards their learning plan objectives. You can only use one objective scale per learning plan template
- Evidence Types - Evidence items are generally comprised of courses and can only be assigned to competencies, only courses with completion conditions set can be assigned as evidence.
- Totara sync - Totara Sync allows you to sync the users and positions and organization hierarchies between Totara and an external source. Currently this is achieved via CSV file upload. The functionality sits in the Totara Sync menu on the Site Administration menu. The Sync feature consists of an Element and Source section.
Note: to sync positions and organization hierarchies you must have the frameworks and types already set up in the system.
- Certifications - Certifications can be used as a replacement for the recurring program functionality in some cases. A recurring program creates a new copy of the course each time the learners need to retake the course. Over time this leaves multiple archived copies of the course on the site. Rather than duplicating the course, certifications archive the learners work in the course and grades and then resets the activities so the learner can complete the same course over again.
- Certificate - The Certificate module creates PDF certificates for learners within a course and is completely customizable. You can add borders, watermarks, seals and even show grade information.
- Audience - Audience management allows site-wide user groups to be dynamically populated via unlimited combinations of rules built on supplied HR data, user completion records, and other collected user metrics.