Totara Course, Program, and Certification - Audience-based Visibility

Visibility Settings for Courses, Programs and Certifications

A site can use either normal visibility or audience-based visibility for its courses, programs, and certifications. Each learning item has a visible setting that can be configured as per the training requirement.

Note that if a category's visibility is turned off, all the courses, programs, certifications, and sub-categories contained in it will also be marked hidden. When a category is made visible again, programs and certifications will be unhidden, while courses and subcategories will return to their previous state. 

Enabling Audience-based visibility on your site:

To enable audience-based visibility, follow these steps:

1. Click the cogwheel in the upper right-hand side of Totara to open the Administration menu.
2. Click ‘Advanced features’ under Configuration.
3. Scroll down on the page and find ‘Enable audience-based visibility’ and click the checkbox to enable it.
4. Scroll down and click ‘Save changes’.

Configuring the visibility setting of a course:

Note to make a course visible to only select Audiences choose "Visible to enrolled users and members of the selected audiences". 

To configure the visibility settings of a course, follow these steps:

1. Go to the course you want to change the visibility of.
2. From the administration block on the left-hand side, click ‘Edit settings’.
3. Scroll down to the Audience-based visibility section.
1. Select which option you want for the visibility. The settings allow you to control the visibility of content based on audience membership and/or enrollments. The visibility of each course, program or certification can be set to:
1. Visible to all users
2. Visible to enrolled users
3. Visible to enrolled users and members of the selected audiences
4. Click the ‘Add visible audiences’ button.
5. From the list of audiences, select the ones you want to be able to see this course, then click ‘OK’ in the bottom right.
6. Scroll down and click ‘Save and display’.